When should I need to file W-3/1096?
886 views | Last modified 9/17/2020 7:30:57 AM EST

You are supposed to send the W-3/1096 to the SSA/IRS only when you do a paper filing of Form W-2/1099. This form is NOT required to be sent when you are filing your W-2s/1099s electronically.
However, you can always download and keep these forms with you for your records. The IRS recommends retaining copies of these forms for 4 years.

Here is how you can do it in ExpressEfile:

• Click the "E-Filed" tab on the left side of the screen after log in.
• On the right side of the screen, you will see "1096 Form" and "W-3 Form" buttons from where you will be able to download a copy of forms 1096 and W-3.