What is a name control for Form 941?
87 views | Last modified 10/30/2020 8:58:33 AM EST

Applicable To
Form 941 Form 1099 / W-2 Form 2290

A name control is a sequence of characters derived from a taxpayer’s name that is used by the IRS in processing the tax return filed by the taxpayer. It is important that the combination of name control and taxpayer identification number (TIN) provided on an electronically filed return match IRS’s record of name controls and TINs.

A name control is established by the IRS when the taxpayer requests an Employer Identification Number (EIN). The IRS creates the name control from the legal name listed on the Form SS-4, Application for Employer Identification Number.

When a return or extension is filed, the IRS checks whether a name/TIN combination is correct by matching it against a file containing all employer identification numbers (EIN) issued by IRS.

The name control listed on the return/extension is then compared to the name control on the IRS file. If it matches the name control in IRS records, it is considered to be correct.

Source: Internal Revenue Service (IRS)

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