What happens if you file Form W-2 late?
845 views | Last modified 12/22/2020 10:32:30 AM EST

Applicable To
Form 941 Form 1099 / W-2 Form 2290

Form W-2 must be filed for employees every year without fail. If you miss filing Form W-2 or file after the deadline, there will be penalties. The penalty rates will also differ based on when the Form W-2 is filed. Penalties will also be imposed for inaccurate filing.

Below are the penalty rates for Form W-2:

If you file Form W-2 after the deadline
Within 30 days After 30 days but before August 1 After August 1
Minimum penalty $50/return $110/return $270/return
Maximum penalty $556,500 per year $1,669,500 per year  $3,339,000 per year
Maximum penalty for small businesses $194,500 per year $556,500 per year 1,113,000 per year
For incorrect reporting of payee statements or intentional disregard: $550/return
For fraudulent filing: $5,000 or more


To avoid penalties, file forms on time before the deadline and file electronically. ExpressEfile provides e-filing services for the lowest price in the industry. Also, the in-built audit check validates your returns and reduces the chances of form rejection.

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